General Aims and Duties of a National SF and F organization, and methods for achieving these.
Note: The below goals are not exclusive. It is hoped that once the basic goals are achieved, the Natorg will be able to extend it’s duties a bit further. It is understood that we should take small steps, and make sure that each foundational goal is in place before attempting new goals

(For the sake of argument, and until a name is chosen this organization will be referred to as the NATORG.)
1)	NATORG be created as an incorporated, non-profit society.
2)	In general terms, NATORG will have an oversight responsibility for the annual New Zealand National Science Fiction and Fantasy Convention  (NatCon). This will involve:
a)	Administration of the process of awarding the NatCon to an organisation committee (ConCom).
i)	This will take place at each Natcon, where the members of the natcon vote for a natcon two years in the future.
ii)	If for some reason, a Natcon was not voted on the previous year, a Natcon may be voted for that is one year in the future.
b)	Providing an umbrella organisation for ANY convention to run under so that their tax free status is assured.
i)	The Natorg will receive an IRD number, as a non-profit organisation. A convention can agree to be affiliated to the natorg, and thereby receive the same benefits as the natorg, in the eyes of the IRD.
ii)	This will require a document to be signed by the concom stating that they will abide by the rules of the Natorg. Eg. Non-profit, use of the database and so on. This document to be worked out later on.
iii)	There will also have to be financial assurances to guarantee that a convention that fails financially cannot drag the natorg down with it.
c)	Holding funds from previous conventions, which can be used as a loan or as a grant to an upcoming NATCON.
i)	There will be specific requirements for receiving money from the Natorg. This is to ensure that the money is being given responsibly by the Natorg.
ii)	The Natorg will have the right to refuse further funding to a natcon IF it can be established that the con com is badly managing the Natcon finances.
iii)	The Natorg must ensure that funds for ongoing expense requirements are available.
iv)	The specifications for funding have yet to be worked out in detail.
d)	Holding the national Fan database in trust for future conventions and fan contacts.
i)	The use of this database will be governed by the Privacy Act.
ii)	The purpose of this database is to enable fans to be contacted about SF and F events happening in New Zealand.
iii)	Individual statistical information has been, and will be gathered. This is only accessible to the database administrator/s. However, aggregate information will be generally available.
e)	Providing advice and practical help where possible to the committees of natcons. 
f)	Contribute to the promotion of Science Fiction, Fantasy and fandom in New Zealand.
i)	Encourage communication and relationships between fan groups around the country.
ii)	Encourage the creation of new fan groups around New Zealand.
iii)	This will involve being a Media contact for newspapers and television.
iv)	It may involve advertising in order to make more members of the general public aware of their local fan groups.
v)	It is hoped that with the “bulk power” of a natorg, numerous stores which have some relation to SF & F can be persuaded to give a discount to members of the Natorg. This allows the store/s to only deal with one organisation, rather than many scattered around the country.
3)	The Natorg must also ensure that New Zealand national SF and F awards are made each year, usually at the Natcon for that year. Provision should be made if, for some reason, a Natcon is not held in a particular year.
a)	National SF awards (The Sir Julius Vogel Awards) are to be made in conjunction with each NatCon.  Works may be nominated that were published or released in the calendar year previous to the Natcon. Only the members of the current Natcon may vote for these awards.
b)	Those awards to include the following categories and any others that NATORG or their delegated agents may see fit.
i)	Fan Awards (given to fans for their contribution to these areas of fandom.)
(1)	Best Fan Writer
(2)	Best Fan Artist
(3)	Best Fanzine
(4)	Services to Fandom (as deemed appropriate)
ii)	New Zealand Awards (The following are suggestions. The idea is to use the Hugos as a basis for New Zealand awards. The fans choose their favourite works and vote on them.)
(1)	Best Novel
(2)	Best Short Story
(3)	Best Artist
(4)	Best Film
4)	The administration of NATORG is to be carried out by a board consisting of:
•	President.
•	Secretary.
•	Treasurer.
•	Up to xxx other board members.
•	It is hoped that the committees of fan clubs in New Zealand will also take part in an advisory capacity.
5)	At any time, the membership of NATORG shall consist of:
a)	The total membership of the previous natcon and the upcoming natcon.
b)	If it is agreed upon, the membership may also consist of the members of any affiliated clubs.
c)	Membership may also consist of individuals who join personally, not as part of a club or natcon.
6)	The annual general meeting of NATORG will be the business session of the NatCon.  At which time the election of board members will take place. 
a)	Also at this time, the board members will say what they wish to accomplish in the following year. Each item must be agreed upon by the members present.