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Science Fiction and Fantasy Association of New Zealand |
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Contents
The national science fiction and fantasy awards awarded by The Science Fiction and Fantasy Association of New Zealand (SFFANZ) shall be called "The Sir Julius Vogel Awards" (Awards). The Awards shall be given annually to recognise excellence in science fiction and fantasy by New Zealanders and New Zealand residents. Awards may be given for original works released in the calendar year preceding the national convention. Awards may also be given for services in promoting science fiction, fantasy or horror (SF/F/H). SFFANZ is responsible for overseeing and running the awards. For purposes of clarification the following definitions apply: Deadlocked vote is where two or more nominees have the same number of votes before the next iteration of the allocation of preferences. New Zealand citizen is as defined by the New Zealand government New Zealand content is for a project undertaken by a group of people, the majority of the technical work and creativity must have been accomplished by New Zealand citizens and/or residents. Original work is the first release, but for anthologies (or collections) the first collective release together under the one title of at least fifty percent of the individual works is deemed the first release. Released is released or published anywhere in the world in an edition dated in the calendar year immediately preceding the year the award is held Resident is someone who is entitled to live, study or work in New Zealand and who habitually resides in New Zealand, where habitually resides is treated as having lived in New Zealand for at least nine months of the calendar year for which that person or that person’s work has been nominated. Tied vote is where two or more nominees have the same number of votes after the allocation of preferences. The categories of the Awards for nomination and the descriptions of those categories that may from time to time be awarded are listed in the schedule. After nominations are closed SFFANZ may decide the categories to be awarded by redistributing nominations. Such redistribution is to take into account the number of nominees for any category and whether the nominees in a category are of similar enough nature. Any category, with the exceptions of Best New Talent, Services to Fandom and Services to Science Fiction, that has a single nomination shall include on the ballot the option to carry forward the nomination to the following year. Where a nomination has already been carried forward for a year and is not able to be redistributed to another category, then that category shall be included in the final ballot.
The nominees will be asked for display copies of the nominated work. These works will be displayed as widely as is reasonably possible before voting takes place. Display areas will include a website and display of items at the national convention. Duplicates of the nominated items will be requested so as to be able to have more than one display of the items. The Trophy – Sir Julius Vogel Award winners shall receive a trophy that is consistent from year to year. Sir Julius Vogel Awards given to a nominated work that involved multiple people will consist of only one trophy. SFFANZ reserves the right to temporarily modify the awards rules for any given national convention or annual general meeting should circumstances require it. These modifications and reasons for them will be explained fully as soon as possible. Permanent modifications to the rules will only be carried out by a vote of SFFANZ members. In the event of a dispute as to the interpretation of these rules the Committee of SFFANZ shall be the sole interpreter.
Over the decades that awards such as this have existed, technology and the forms available for the presentation of work have changed substantially. It is the intent of these awards to recognise excellent work irrespective of the medium used. The nature of the work should still define its category. In the following categories, it is assumed that a given work is presented in a single medium, except where noted otherwise. As such, except in rare circumstances, a work will not be eligible for multiple categories and, if nominated for different categories, will be assigned to whichever is deemed most appropriate. We (SFFANZ) acknowledge that the lines between categories may not be clear-cut, and that in some cases we may need to make a judgement on the best category for a work, or on the eligibility of a work for nomination. This may involve consultation with the nominator and/or the nominee. Where a particular category is unclear, SFFANZ will use its best judgement in determining the most suitable category for a work. Example: A novel is a narrative of a certain length, traditionally printed on paper. For the purposes of categorisation, a novel in electronic or audio form is also eligible. If, however, the novel's presentation is in a form more associated with an audio play, with voice actors, added sound effects, and music, it would be more appropriate to consider it a dramatic presentation. Not all of the following categories may be considered appropriate for any particular year, but they will be used when it is appropriate to do so. The categories below are not meant to stifle options. If a category can be usefully split, it will be considered. SFFANZ will also accept suggestions for other possible categories if voters believe there would be enough nominees for them. Initially, SFFANZ expects the categories to be compressed. Categories will not generally be split, nor new categories created, unless the resulting categories contain three or more nominees each. Professional Categories: Fan Categories: Special Awards: a) Novel b) Novella or Novelette c) Short Story d) Collected Work e) Artwork f) Dramatic Presentation A dramatic presentation includes, but is not necessarily limited to a film, stage play radio show and/or play, TV show and internet transmission. Where the performance is released as a series which tells a continuous story, the whole series or some subset such as an individual episode or multipart episode may be considered to be a single unit for nomination purposes. If both individual episodes of a series and the series as a whole are nominated then whichever of these receives the most nominations will appear on the final ballot. In other words, a series cannot appear on the ballot as both a series and as individual episodes. However several individual episodes may appear separately if they receive individual nominations. g) Production/Publication h) Best New Talent The nomination is for the nominee’s total body of professional work to the end of the eligible year. A nominee may be nominated in any other category concurrent with the best new or emerging talent award. A nominee is eligible for nomination in any of their first four years as a professional in any genre, starting with the calendar year of their first public release. Where the start of a professional career is unclear, SFFANZ will use its best judgement in determining its most likely starting point, in consultation with the nominee. If the nominee fails to win the award on their first nomination, they may be nominated one further time, so long as that second nomination is still within their first four years as a professional. No previous winner of this award may be nominated again, and no nominee may be nominated in more than two years. Fan categories primarily cover work for which the producers receive no payment other than contributor copies and other incidentals e.g. coffee mug, t-shirt, poster. Where revenue is received for work, the intent must be for this income only to cover the costs of production and distribution. In cases where it is unclear whether a work is a professional or fan work, SFFANZ will use its best judgement in consultation with the nominee and nominator. i) Fan Writing j) Fan Artwork k) Fan Publication Nominations may be for one or more releases of the same work (e.g., issues of a fanzine). Where multiple nominations stress different releases of the same work these may be grouped together as one nomination if that is deemed appropriate. Substantial evidence of actual editorial work must be present - a simple collation of items, such as in a blog or an infrequently-updated website, would not normally qualify for nomination in this category. Typical works would include fanzines, podcasts, fan fiction anthologies, and regularly updated web zines. l) Fan Production m) Services to Fandom n) Services to Science Fiction, Fantasy or Horror
Specifications for the Services Categories |